Middleton Housing Authority
Orchard Circle
Middleton, MA 01949
Monday, November 1. 2010, 5:30 p.m. at
Orchard Circle Community Hall
MINUTES
Call to Order
The Meeting was called to order at 5:40 by the Chair. All Members and the Executive Director were present.
Minutes
The Minutes from 9/13/10 were unanimously approved upon a motion by Ms. Twiss and a second by Ms. Collier. 11-15
Reports
The Disbursements/Financials through 10/31/01 were reviewed and discussed. It was noted that the increase in Health Insurance was the biggest contributed to the change from the prior fiscal year. Said reports as herein submitted were unanimously approved upon a motion by Mr. Collier and a second by Ms. Couture. 11-16
DHCD has not uploaded out FY 11 Budget request that was submitted on 9/13/10 nor our 1st quarter reports submitted on 10/27/10. This means that we still do not have an operating budget for the fiscal year that began 7/1/10.
The Hall Computers will come from the schools rather than the COA.
Mr. Gould contacted Danvers and discussed the excessive Water Usage and determined that there wasn’t anything to “disprove” the use. Ms. Couture moved that the ED submit a letter to the Danvers Water Commissions requesting an abatement based on our findings and our historical usage and that the meters be upgraded as soon as possible. Ms. Twiss seconded this motion. The Chair declared said motion carried upon a vote of 5 Ayes. 11-17
The annual maintenance of the copier must be a consideration in the decision to replace the copier. Currently, IKON s annual cost for all labor and parts is $120.00.
Paul Pellicelli has finished his review of the issue caused when a tenant’s electric is shut off. Materials to upgrade the entire development could be over $5,000 and then there would be the cost of installation. Historically, the MHA has not been burdened by the cost of taking over the electric when it is shut off and continuing to do so on such rare occasions makes sense for now.
Ms. Couture moved to continue the practice of the MHA taking over utility costs in the event a tenant’s non-payment may cause health, safety and or repair costs as the MHA may pursue reimbursement from the tenant as allowed in the lease. Motion was seconded by Mr. Collier. The Chair declared said motion by a vote of 4 Ayes. 11-18
On behalf of the Board, the Chair acknowledged, with regret, the resignation of Paula Mountain.
TD Bank’s annual Letter of Credit was unanimously approved upon a motion by Mr. Collier and a second by Mr. Moreschi. 11-19
Massachusetts Records Board approved the MHA 9/13/10 List of Records for disposal and said documents were destroyed on 10/29/10 by Brinks.
New Business
The Members are aware of tomorrow’s 40B Ballot Initiative.
A letter from Milne, Shaw & Robillard, P.C. dated 11/1/10 was read. Ms. Couture moved to pay Ms. Thurston $298.67, as the letter recommends, for accrued pay due. Motion was seconded by Ms. Twiss and unanimously approved. 11-20
Ms. Twiss moved to accept Leave reimbursement of $317.87 from Ms. Thurston for the worker’s compensation period of 12/2-12/6/09 WC Payment. This motion was seconded by Mr. Collier and unanimously approved. 11-21
Fiscal Year ending June 30, 2010 signed payroll worksheets for Ms. Thurston was reviewed with all adjustment to this date included. Mr. Collier moved to approve said worksheet with all applicable year end and carryover amounts as herein submitted and attached for the record. Mr. Moreschi seconded this motion. The Chair declared said motion carried upon a roll call vote of 5 Ayes.
11-22
The Chair read Ms. Mountain’s request for 16 hours of Bereavement Pay for 5/4 and 5/6 and entertained a motion for approval. Approval so moved by Ms. Twiss, seconded by Mr. Collier and approved upon a vote of 5 Ayes. 11-23
Ms. Thurston explained the problem with one of the septic pumps. An estimate to rebuild the 30 year old pump and to purchase a new one was discussed and the Board thought that getting a new one was the better option. Mr. Moreschi moved to proceed with the purchase and installation of a new pump with an upset limit of $6,000. Ms. Couture seconded this motion. All agreed and the motion carried. 11-24
Ms. Twiss moved to adjourn. Ms. Couture seconded this motion and the meeting adjourned at 7:15 p.m. by unanimous consent. 11-25
Respectfully submitted,
Kathleen A. Thurston, Secretary
List of Documents
Minutes 9/13/10
Financials 10/31/10
Quarterlies 9/30/10
Mountain Letter of Resignation
BN Letter of Credit
Milne Letter 11/1/10
Worker’s Comp worksheets
Thurston payroll P/E 6/30/10
Mountain bereavement 11/1/10
Hall Pump corresondence
| 
