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Selectmens Meeting Minutes 06/11/2013
Selectmen’s Meeting
Nathan Media Center
Fuller Meadow School
June 11, 2013
7:30 PM
Call to Order – Chairman Prentakis called the meeting to order at 7:45.  Also present were Mr. Cresta, Ms. Jones, Mr. Houten, Ms. Lindberg, Town Administrator Mr. Singer, and Assistant Town Administrator Mr. Ferrara.
Mr. Prentakis noted the passing Middleton’s oldest resident, Mr. Leopold Blaise.
Minutes –Mr. Houten made a motion to accept the minutes of the May 21st meeting, both regular and executive session.  Mr. Cresta seconded the motion and all were in favor.
Approval of Warrants – Payroll Warrant #1349 was presented totaling $439,801.  Payables Warrant #1349 totals $515,129 of which $341,011 was for purchase of power and $154,266 was for payroll deductions.  Mr. Houten made a motion to approve the warrants.  Mr. Cresta seconded the motion and all were in favor.
Town Administrator’s Report
       Mr. Singer reported that Memorial Hall is being stained by inmates from the Essex County House of Corrections.  The building was power washed first.  The inmates will paint the Public Works Building next.  Their services have saved the Town thousands of dollars.
       Camp Dresser & McGee’s winter round of quarterly testing for methane gas at the capped landfill detected a reportable amount of methane gas.  This happened because the spinners on some of the vent pipes were not functioning.  They were replaced and the latest round of testing revealed no detectable methane.  After eighteen years, there should not be much methane left.  Mr. Cresta asked when the vent pipes could be removed.  Mr. Singer said there would have to be no detectable methane and that is clearly not yet the case.  When it is, the Town will try to modify the permit to have more open space.  That will open the possibilities of either using the area for a Solar Farm or perhaps creating more playing fields with the stockpiled fill that is on site.
       The Planning Coordinator position has been advertised and twenty applications have already been received.  At the next meeting, Mr. Singer would like the Board to appoint a screening committee.
       The new water treatment plant is 90% complete.  As they go through various procedures to bring the plant back on-line, Middleton customers are experiencing turbidity and rust in the water.  They are using more powerful pumps and that is stirring up material in the pipes.  Customers are being asked to report any problems directly to the plant manager, who expects the situation to be resolved within 3 or 4 weeks.  There are also some problems with low pressure.  These problems affect Middleton residents more than Danvers, because they are closer to the plant.  The completion of the plant was delayed because of a design error in the placement of the Oxygen tank.  That has been resolved and the tank is horizontal.  The more aggressive form of Ozone treatment will allow reduced Chlorine use.  The Chlorine interacts with the older pipes causing rust.  The plant should be 100% complete in September.
       The Governor’s Budget bill only contains $150 million for Ch. 90 rather than the $300 million that was expected.  There is no option for the Legislature to override.  This reduces Middleton’s Ch. 90 funding from $455,000 to $233,000.  At the next meeting, Mr. Singer would like the Board to discuss the Town’s options.  The Town did appropriate an additional $100,000 over whatever Ch. 90 funds it will receive.  Mr. Cresta noted that even if the additional money does come in eventually, it will be too late to get work done this year.
       The Massachusetts School Building Authority has completed its audit of the Howe-Manning project.  They will accept the project at the next meeting and release the final $350,000.  The Town has to pay a $700,000 Bond Anticipation Note in August.  It would be nice to have the $350,000 by then, but not essential.
       Mr. Singer offered his congratulation to the Masconomet Baseball team which has won Division 2 North.
Request by Mike Cosco to speak about the 2013 Farmers Market – Mr. Cosco, manager of the Middleton Farmer’s Market said that he was here tonight to raise people’s awareness of the Farmer’s Market.  A number of the volunteers were also present.  This is the third season for the Market.  The hours have been changed to 2:30 to 6:30.  Among this year’s new offerings will be a vendor selling lobster.  The fish vendor will be back again.  There will be three wine offerings as well as the usual vegetables, cheese and baked goods.  Twenty four vendors are signed up for the first day.  This year vendors will be able to accept SNAP benefits.
Mr. Cosco wished to recognize the Market’s sponsors, Angelica’s Restaurant, Teresa’s Restaurant, Yellow Jacket’s Gymnastics and Richardson’s Farm.  The opening day will be June 19th.  There will be music every week and kid’s programs on special days.  A mailing to every household will be done to promote the Market.  
        Ms. Jones asked if there would be any coordination with the Library local food program.  Mr. Cosco replied that there will be a program at the Library the second week and participants will walk to the Market.
        Mr. Cosco asked the Board about the feather flags the Market flies when it is open.  Mr. Singer said that they might want to get an opinion for the Building Commissioner.  It might require permission from the Zoning Board of Appeals.
Request by Recreation Commission to conduct a lottery to draw names from a list of applicants for the summer work program – The Recreation Commission requested that the Selectmen choose by lottery the names of applicants to be aides in the summer recreation program.  Ms. Lindberg recused herself.  The following individuals were chosen:
Nathan Bradstreet, David Caputo, Alex Curreri, Daniel Dempsey (alternate), Emily Fountain, Robert Garrett, Jessica Kroll, Samantha Kroll (alternate)
Overview of Request for Proposals for Annual Independent Audit Services process and a designation of one BOS member on the RFP Evaluation Committee – Mr. Ferrara put together the Request for Proposals.  The Uniform Procurement Act does not require this formal competitive bid process.  However, the RFP did ask for separate price and technical proposals. The technical proposals will be evaluated before the price proposals are opened.  The proposals will be evaluated based on a number of criteria.  The Committee will determine the most qualified at the most reasonable price and make a recommendation to Mr. Singer as the Chief Procurement Officer.
        The Evaluation Committee should consist of a member of the Board of Selectmen, a member of the Finance Committee and Mr. Ferrara.  Mr. Cresta expressed a concern that the requirement in the RFP that all employees working on the project have at least three years’ experience might drive up the price unnecessarily.  Mr. Singer said that since this is a voluntary process, the Town can make adjustments in the final award.
        Mr. Cresta had expressed an interest in serving on the Evaluation Committee.  The Board agreed to appoint him.  The contract should be awarded July 30th.  The ad has appeared in the Salem Evening News on the Town’s website and the RFP has been sent to 27 firms.  The Finance Committee will be asked for a representative.
Request by Mindy Wogan to discuss the potential development and location of proposed tennis/sports courts - Ms. Wogan said that she found it unfortunate that she has to leave Middleton to play tennis and she would like to find space in Town for community tennis courts.  She noted that the Middleton Recreation Commission issued a survey and found that 30% of respondents said they would like tennis and basketball courts.  Ms. Wogan has also met with Bill Dunn from the Northeast Tennis Club who would bring programming to the community.  Though it would seem that this could be competition for Northeast Tennis, Mr. Dunn loves the sport and realizes not everyone can afford tennis lessons.  Ms. Wogan has also contacted the United States Tennis Association (USTA) which has a generous grant program for developing tennis courts.  There are also grants available for developing basketball courts.
Ms. Wogan asked what the next step should be.  Mr. Prentakis said the footprint and the number of courts should be established.  The first step should be to refine the design in cooperation with the Recreation Commission.  Ms. Wogan said that one court is not worth building.  At least two or three courts and a basketball court should be the plan.  
Mr. Cresta asked how much land this would take including parking.  Ms. Wogan said that three tennis courts would take 2080 square yards, and a basketball court would take 600 square yards.  Mr. Singer said that the whole project would take a couple of acres.  Ms. Wogan added that the cost of 3 tennis courts with fencing and one basketball with no fencing would be $233,400 assuming that the site is prepared.  This assumes the use of concrete which is 40% more expensive up front, but is virtually indestructible.  Mr. Dunn said he would be willing to help with fundraising.  Ms. Wogan added that it is likely that the Town could get a 20% grant from USTA.
        Mr. Singer said that the first step should be to scout out locations and report back on suitability and abutter concerns.  Mr. Prentakis suggested quantifying the need and fitting it into what the Town already owns.  
        Ms. Wogan said that she will go back to the Recreation Commission to develop a list of needs.  Mr. Singer will supply her with an inventory of Town owned lands.  These include the Locust St. property and the capped landfill.
Vote of support for the 2013 Middleton Open Space and Recreation Plan – The Open Space Plan is in the packet.  It is an extensive document.  Having an up to date plan is a state mandate.  The vote to accept the plan is a requirement for getting the $54,000 grant for the purchase of the East St. property.  Letters of support from the Board of Selectmen and the Planning Board will accompany the submittal.
Mr. Houten made a motion to support the 2013 Middleton Open Space and Recreation Plan.  Ms. Lindberg seconded the motion and all were in favor.
New Business
        Mr. Prentakis said that the restoration of 9C cuts have resulted in Masconomet receiving $114,000 over what was expected.  At its next meeting, the School Committee will decide whether or not to recertify the budget and lower the assessments on the three Towns.  Mr. Prentakis would like the Selectmen to vote their support for this effort.
Mr. Houten made a motion to ask the Masconomet School Committee to recertify their budget to reflect the additional state aid and lower the assessment.  Ms. Lindberg seconded the motion and all were in favor.
Mr. Cresta asked if North Shore Vocation School still wanted to raise their assessment.  Mr. Singer said he had not heard back from them concerning his response to their request.  However, the request was never formal.
Mr. Cresta noted the passing of former Massachusetts Governor, Argeo Paul Cellucci.
Executive Session under MGL Chapter 30A, Section 21, Paragraph 3 Strategy with respect to Collective Bargaining
Mr. Prentakis announced that the Board would be going into Executive Session and that the Board would not be coming back into open session.  Ms. Lindberg made a motion to go into Executive Session under Section 21, Subsection (3).  Mr. Houten seconded the motion.  Mr. Houten called the role.  Mr. Cresta voted yes. Mr. Prentakis voted yes.  Ms. Jones voted yes.  Ms. Lindberg voted yes.  Mr. Houten voted yes. The Board entered Executive Session at 9:20.
Respectfully submitted,
Mary Jane Morrin                        
Mary Jane Morrin, Recording Secretary
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Timothy Houten, Clerk