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Selectmens Meeting Minutes - 6/7/2011
Selectmen’s Meeting
June 7, 2011
7:30 P.M.
Minutes

Chairman Lindberg called the meeting to order at 7:30 p.m.  Present: Mrs. Jones, Mr. Houten, Mr. Prentakis and Town Administrator.

Mr. Prentakis made a motion and was seconded by Mrs. Jones to nominate Mr. Houten as Chair of the Board. The motion carried 3-0.

Mr. Prentakis made a motion and was seconded by Mr. Houten to nominate Mrs. Jones as Clerk of the Board. The motion carried 3-0.

Mr. Prentakis made a motion and was seconded by Mrs. Jones to read and initial the minutes to indicate their acceptance. The motion carried 4-0.

Mrs. Jones made a motion and was seconded by Mrs. Lindberg to approve Warrant #1149 dated June 7, 2011 in the amount of $1,142,810.The motion carried 4-0.

Administrator’s Report:
  • Mr. Singer informed the Board that DCAM will be receiving sub-bids within the next few weeks followed by bids from general contractors by the end of July for the construction of the Regional Essex Emergency Communications Center.
  • Change of Manager Application has been received from the Sage Restaurant Manager, LLC, d/b/a Crown Plaza Hotel at 51 Village Road. This application will be placed on the Selectmen’s June 28th agenda.
  • The Town received an MMA alert regarding House Bill 3438 “Public Lands Preservation Act”. This legislation would impose restrictions and mandate the use of municipally owned land previously acquired for natural resource purposes not ever be disposed of or converted to other uses.
Mr. Prentakis informed the Board that the Bill to enhance Community Preservation reimbursements and to clarify some the uses of funds was approved by the Joint Committee on Community Preservation and Small Businesses and the bill is moving through the legislature and has 114 co-sponsors for the bill.

Approval of Recommended New Third Precinct Voting Boundaries, (pending approval of Home Rule Petition Submitted by Town Clerk):

Mr. Singer informed the Board that the Town Clerk has filed a Home Rule Petition  with the Massachusetts Legislature to exempt the Town of Middleton from including the population of the  Essex County Jail within the official Federal Census count used to determine the number of voting precincts within the Town of Middleton as provided by state statue.

Mrs. Lindberg made a motion and was seconded by Mrs. Jones to accept the new third Precinct Voting Boundaries Plan for the Town of Middleton including the map, legal description and block listings pending approval of Home Rule Petition submitted by the Town Clerk pending approval of the Home Rue Petition. The motion carried 4-0.

Public Hearing for Application for Extension of Jeffrey Garber’s Class II Used Car Dealer’s License at 69 North Main Street (from 20 vehicles displayed to 60 vehicles) -Attorney Jill Mann:  (Mrs. Jones recused herself and sat in the audience)
Attorney Mann was hired by Jeffry Garber, Owner and Manager of Discount Auto Sales, to facilitate the expansion of his used car dealership located at 69 North Main Street. Mr. Garber currently has a Used Car Dealer’s License that permits the sale of 20 vehicles at any one time. Mr. Garber is requesting permission to sell and store up to 60 vehicles (thirty-five (35) vehicles for display and sale and twenty-five (25) to be stored within a fenced in area for future display and sale to the public). Mr. Garber is also requesting that he be allowed to be open on Sundays from the hours of 9:00 a.m. to 5:00 p.m. All vehicles are repaired off site.

Mr. Garber has appeared before the Board of Appeals on May 26, 2011 and was granted the Site Plan Approval and granted Special Permits for expansion of the property. The Special Permits will authorize the expansion of the legally existing, nonconforming Dealership, thereby permitting thirty-five (35) motor vehicles to be displayed for sale and an additional twenty-five (25) motor vehicles to be stored within the fenced in area at the property for future display and sale. The Special Permit will also authorize the expansion of the legally existing, nonconforming structures at said property, thereby permitting the removal of the existing dwelling and the reconstruction and extension of the display and storage areas for motor vehicles at the property.

The Site Plan Approval will authorize changes to the approved site layout of the property, including the demolition of the dwelling and the extension of the existing display area in the open area created by the razing of the dwelling as shown on the site plan.

Mrs. Lindberg made a motion and was seconded by Mr. Prentakis to approve the extension of the Class II Used Car Dealer’s License for Discount Auto Sales, Jeffrey Garber, Owner located at 69 North Main Street from 20 vehicles displayed to 60 vehicles conditional upon the Board of Appeals Site Plan Approval and Special Permit dated May 26, 2011. The Class II License shall also include the hours of operation for Sundays from 9:00 a.m. to 5:00 p.m. The motion carried 3-0.

Review of the Town Accountant’s Proposal to Use “Lock Box” for all Tax Receivables as of July 1, 2011- Mr. Andrew Vanni:
Mr. Vanni explained that lockbox is a system where payments are sent directly to a PO Box and the bank automatically deposits the checks into the Town’s account. There would be an estimated cost savings of about $1,000. The Town would receive an up-loadable file that could be used in the town’s computer software that would be able to update the accounts receivable balances within seconds. Mr. Vanni recommended that the Board convert to a lockbox method for processing tax payments. The payments would be mailed to North Reading instead of Memorial Hall.

Mrs. Lindberg made a motion and was seconded by Mrs. Jones to endorse the Town Accountant’s proposal for the lockbox payment method which will include real estate and excise payments by residents. The motion carried 4-0.

Other Business:
Mr. Singer informed the Board that the School construction project will be turned over to the Town officially on July 9, 2011.The new school will be under the Town’s custody and control and will be opened in September 2011. The Howe Manning School will close officially on June 25, 2011. The old Howe Manning will be closed and the building will be demolished and the modulars will be moved and relocated to the Police Department site. The final paving will be completed within the next 2-4 weeks. Curbs are in place, sidewalks are being poured and the completion of the septic system is almost ready for approval and final inspection. The floor work needs to be completed due to drying procedures and recycling materials used in the concrete mixture required by the MSBA.

All equipment has been order and is now arriving which includes books, desks, tables. cabinets etc. and the gym floor is 1/3 complete.

A public hearing will be held on June 20, 2011 to update the abutters on the project.

Allocate Middleton’s Unused HOME Funding Allotment to HAWC to Support various HAWC Programs:
Mrs. Lindberg made a motion and was seconded by Mrs. Jones to allocate $15,952 of its FY 2010 HOME Fund allotment to be used to support various affordable housing programs of HAWC. The motion carried 4-0.

Kosta informed the Board-that the Town of Amherst Town Meeting authorized the Town Manager to negotiate a long-term lease to construct a solar farm on their former landfill. Mr. Prentakis suggested that perhaps Middleton Light Department could inquire about the feasibility for Middleton doing the same for the Rubchinuk landfill.

Adjournment:
At 8:40 p.m. Mrs. Jones made a motion and was seconded by Mrs. Lindberg to adjourn the meeting. The motion carried 4-0


_____________________________________
Nancy M. Jones, Clerk
Middleton Board of Selectmen