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Selectmens Meeting Minutes - 8/13/2011
Selectmen’s Meeting
Nathan Media Center
Fuller Meadow School
August 16th, 2011
7:30 PM
Call to Order –Acting Chairperson Jones called the meeting to order at 7:33.  Present: Mr. Cresta, Mr. Prentakis, Town Administrator Mr. Singer and Police Chief James DiGianvittorio.
Approval of Minutes - Mr. Prentakis made a motion and was seconded by Mr. Cresta to read and initial the minutes to indicate their acceptance. The motion carried 3-0-0.
Approval of Warrants - The Board approved a Payables Warrant in the amount of $361,405 which includes the monthly health insurance payment, solid waste disposal costs and the annual MVLC dues for the Library.  The Payroll Warrant totaled $241,027.25 which includes the school payroll.  
Town Administrator’s Report
Fire House Apparatus Floor - This Thursday, bids will be accepted for repairs to the Fire House apparatus floor.  The contract should be awarded within two to three weeks.  The work should take from September to November.  It has been eleven years since the last repair.  This is the typical life expectancy for a floor of this type.
Addition of Modular Buildings to the Police Station - Work is beginning on the addition of the modular buildings to the Police station.  Awarding of the contract for the foundation will be made soon.  It will be between $20,000 and $25,000.  When this is complete, the modular buildings will be moved into place.  They are currently being stored next door thanks to Mr. Jeff Garber.  When they are in place, the necessary renovations will be bid.  Mr. Cresta asked when the modular buildings will be placed.  The Chief said he is hoping for mid-September.  
School Construction Update
_       500 people have already signed up for the New Howe-Manning Open House.  People are being asked to reserve a time.  Shuttle buses will run from the Fuller Meadow School.
_       The project is on schedule for the opening day.
_       The teachers are back and unpacking.
_       All furniture is on site.  The computers, phone system and operations software are still being adjusted
_       Some punch list work is going on.
_       Flush out has been completed.
_       The fields are still under construction.  Landscaping is ongoing.  Hydro seeding will begin next week.
_       The pre-K playground equipment has arrived but the rubber mat that goes under it has not.
_       The old building is almost gone.  The materials hauled away from the site have been sorted and recycled.  This gives the Town extra credits under the MassCHPS program.
_       Phase 2 will take about 3 months.  A large retaining wall must be built.  Drainage and retention basins will be constructed.  It will take 11’ to 12’ of fill to create the plaza in front of the school.  Then the driveway and landscaping can be completed.  The grade should meet the front door by October 15th.  It is hoped that the disruption during the school day will be minimum.
_       Almost $9,400,000 in reimbursement has been received from MSBC to date.  There have been no problems with supplying MSBA with the documentation they require.
Water Treatment Plant - The Town of Danvers has awarded the contract for the reconstruction of the Water Treatment Plant to Waterline Industries.  This is a $20,000,000 contract and the project will take about a year to complete.  There will be some construction activity on Pleasant St.  The project should start in September or October.  The engineering firm is SEA Consulting.
Health Care Reform – The Town has been actively looking at the impact of Health Care Reform on the town.  There will be impacts particularly with regards to retirees.  The Town and the unions have already negotiated some significant savings in FY 2012.  The final regulations concerning this new piece of legislation have just been released.
Retirements     Two retirements were acknowledged.  Ms. Ethel Lee, a long time volunteer in the Town and member of the Council on Aging has moved to Danvers.  She was also a teacher at the Howe-Manning in the 40’s and 50’s.  Long time Administrative Assistant to the Town Administrator, Donna Innis has announced her retirement as of September 30th.  She has given 33 years of service to the Town.
Appointment of Police Officer to Middleton Police Department – Police Chief DiGianvittorio introduced Reserve Officer David Bettencourt who is his recommended candidate for appointment as a full time officer.  Officer Bettencourt is a Peabody resident who joined the Department as a reserve officer three years ago.  He has already attended the Police Academy where he was 15th out of a class of 50.  The appointment is contingent upon completion of a one year probationary period.
        Mr. Prentakis made a motion to accept Chief DiGianvittorio’s recommendation to appoint Mr. David Bettencourt as a full-time Police officer.   Mr. Cresta seconded the motion and all were in favor.
Review of Police Department Reorganization and Hiring
        Chief DiGianvittorio updated the selectmen on the on-going departmental reorganization.
        On either the 30th or 31st of August, two candidates for the sergeant’s position will be interviewed by the Chief, Mr. Houten, Mr. Singer and two chiefs from other departments.
        The command staff (the chief and three sergeants) has interviewed twenty candidates for reserve officer. Nine candidates took the written exam and six were called back for a second interview.
        For the captain’s position, the chief has lined up three chiefs from other departments to evaluate the candidates via an assessment process. The chief will be attending a training workshop in Boston on how to conduct an assessment.  During the assessment the candidate will be run through a barrage of scenarios. For example, the candidate might be asked to construct a budget for the department. The chief is meeting with the other chiefs to come up with the programs.  The first half of the day will be class room work and then Mr. Houten and Mr. Singer will join the chiefs to assess the work.
        Mr. Cresta asked if an assessment process would be used to choose the sergeant. The chief explained that it would be a standard interview process. The Captain’s assessment will involve more “What If” type situations. The Captain will have to take over if there is a crisis and the Chief is not available.  It is more of an administrative position.
        Mr. Cresta asked about the time frame. The Chief said that he expects to present the choices for Sergeant and reserve officer in early September, perhaps at the next meeting. The Captain’s position should be closer to mid-September.
        The Chief also announced that the Retirement Party for Sergeant Jones will be September 21st at Angelica’s.  It will be appetizers and cocktails from 7:00 to 9:00 PM.
Appointment to the Middleton Cultural Council – There was correspondence in the packet from Ms. Vedalia Plante indicating her interest in being appointed to the Cultural Council.  
        Mr. Prentakis made a motion to appoint Ms. Vedalia Plante to the Middleton Cultural Council for a term ending June 30th, 2013.  Mr. Cresta seconded the motion and all were in favor.
Appointment to the Middleton Conservation Commission – Mr. Anthony Pesce had indicated an interest in town service.  He was not appointed to the ZBA.  He indicated he had worked with Conservation Commissions in the past.
        Mr. Cresta made a motion to appoint Mr. Anthony Pesce to the Conservation Commission.
        Chairman Jones asked Mr. Talbot, chair of the Conservation Commission if he would like to meet Mr. Pesce.  Mr. Talbot indicated he would.  Mr. Cresta agreed to withdraw his motion.
Review of the Temporary Traffic Plan for the New Howe Manning School - The plan was not in the packet so the review was tabled until the next meeting.  No action is required of the Board of Selectmen.  Mr. Singer explained that the plan has been developed by the Public Safety Chiefs, the School Department, the Architect and the School Building Committee.  It will be a tight traffic situation for the 2 ½ months until the front plaza of the school is complete.  During drop off and pick-up times, Park St. will be utilized and will be one-way.  Parents will not be allowed to drop off or pick up students at Howe Manning during the regular drop off and pick up times.  The exception is Pre-school. These children cannot be bussed and must be handed over from a parent to the teacher.
Review of Draft RFP Landscaping Design and Master Planning Services for the Town Common and the front of the Flint Public Library
        Mr. Singer described the RFP.  Proposals are sought in response to a narrative.  The document is about 20 pages but the first 5 or 6 pages contain the scope of work and the rest is the standard package that goes into every RFP.
        Two parcels are involved.  The first is the Lois Lane property and adjacent area in front of the Library stretching to the Fire Station.  It includes a small parking lot.  The major issues are landscaping for the library, evaluating the parking lot and evaluating the optimum location for the War Memorials.  The Commercial and Industrial Review Committee came up with a preliminary plan to remove the parking lot, do some simple landscaping and add a brick sidewalk from Main St. to the back of the Library.  However it did not address the issue of relocating the parking.  Another issue is the possibility of a well landscaped sign that would publicize Town and Library activities.
        Mr. Prentakis suggested that the relocating the War Memorials to parcel 2 be considered.  He also suggested making the sign optional.
        Mr. Cresta asked that expansion of the War Memorial to include more recent wars be considered.  He also noted that the current location means that ceremonies are disrupted by the Route114 traffic.
        Mr. Singer pointed out that if the small lot is eliminated, the spaces need to be found somewhere else in order to stay in compliance with the grant from the MBLC and with Middleton Zoning Board regulations.
        The second parcel is the Hagan property adjacent to Town Hall..  Together with the playing fields, playground and bandstand, they can constitute a Town Common.
        Mr. Cresta asked about the access between the Hagan property and Maple St.  Mr. .Singer answered that there is a 25” wide right of way for the driveway with privately owned lots on either side.  The lots are about 70% wet.
        Mr. Singer said that the RFP will go out with hopes for responses in mid-September.
Executive Session – Ms. Jones announced that the Board would be going into Executive Session under MGL Chapter 39, 23B, Paragraph 3 (Collective Bargaining) and that the Board would not be coming back into open session. Mr. Prentakis voted yes.  Ms. Jones voted yes.  Mr. Cresta voted yes.  It was noted that Police Chief James DiGianvittorio would be present for the Executive Session.
Adjournment – The regular meeting was adjourned at 8:37.

Respectfully submitted,

Mary Jane Morrin, Recording Secretary